Camera surveillance (Exam Room) – Privacy Statement

GDPR (2016/679)

Update: 11.2.2019

1 Name of the register

Recording camera surveillance

(Electronic Exam Service – Privacy statement)

2 Controller

JAMK University of Applied Sciences

P.O. Box 207

FI-40101 Jyväskylä, Finland

3 Contact person in matters concerning the register, contact information during office hours

Director in charge of the register: Educational Development Manager Hannu Ikonen

Main users in content: Administrative Planner Outi Laitinen, System Specialist Marko Kautiainen firstname.surename[a]jamk.fi

4 Purpose of the processing of personal data

The purpose of the recording camera surveillance system is to

  • ensuring personal safety of persons staying on the library
  • protection of property
  • prevention or investigation of situations that compromise security and property
  • investigate abuses that occurred during the exam

5 Data contents of the register

The register contains the personal data of the registered customer:

  • Camera surveillance’s recording
  • Recording place
  • Recording time

6 Legal bases for processing personal data

A task carried out in the public interest or the exercise of public authority (security, crime prevention) and the controller’s legal obligation (teaching)

7 Regular information sources

Camera surveillance describes and stores a moving image of specific areas and people moving there in real time. The cameras are placed in pre-designed locations.

8 Regular information disclose and information transfer outside the EU or the European Economic Area

Visitor information and camera surveillance image can be submitted to JAMK’s internal security oversight or to the police as pre-trial material. Information may be disclosed to JAMK staff in case of suspected misuse of the exam situation.

Data is not transmitted outside the EU or EEA, or international organizations.

9 Register protection principles

All cameras and recorders are in a locked location and access is monitored and are only allowed for specified persons.

10 Retention period or criteria for determining

The data in the register will be kept for as long as they are necessary for the purpose of camera surveillance, but not exceeding 30 days.

11 Automatic decision-making/profiling

Automated profiling related to personal data is not conducted.

12 Rights of the Data Subject

Recording camera surveillance is part of personal and area safety. Documents relating to or affecting the realisation of the security arrangements of persons, buildings, installations, constructions, and data and communications systems shall be confidential. (Act on the Openness of Government Activities 621/1999 24.1§7). The information will only be disclosed to the JAMK’s internal security control if suspected of misuse. In the criminal suspect, the information is handed over to the police.

Read more information about the JAMK’s Privacy Policy, Data Protection Officer and the rights of the data subject and their implementation.