Privacy Statement – Short Course System
The privacy statement is based on the Personal Data Act (523/1999).
Jamk University of Applied Sciences
P.O. Box 207, FI-40101 Jyväskylä
Telephone (during office hours) +358 20 743 8100
2 Contact person in matters related to the register, contact information during office hours
Main users in content: Anne Luukkonen
Technical main user: Kimmo Hämäläinen
Rajakatu 35, 40200 Jyväskylä
3 Register name
The customer register of the enrollment and application system of continuing education (Short course).
4 Processing personal information
The system is used in enrollment or application for Jamk open studies, continuing studies, ordered training courses and separate applications.
For the organising of education, the name and contact information of the applicant are required. For fee-based studies, the contact information of the payer (applicant/employer) is also required. If the applicants that are elected for the studies will need Jamk’s network user ID, the applicant’s personal ID number is asked in the enrollment/application. In addition, the personal ID is required for the information processing in the Study information system Peppi.
Personal information is processed and maintained according to the Act on the Protection of Privacy. Only employees who have rights to the system and whose work tasks involve processing personal information can see and process this information.
The personal information is saved to the customer register of the system. To enable studying the personal information is transfered programmatically to the Study information system Peppi.
The personal information is deleted two years after the education has finished. The register is maintained by the main content user of the system at Jamk Educational Development Services.
5 Register information contents
Information is gathered from the person to be registered in the enrollment/application stage. The following data are saved into the register:
- ID number (is required of persons who have a Finnish personal identification number)
- Date of birth (is required of persons who do not have a Finnish personal identification number)
- Home municipality
- e-mail address
- Telephone number
And, if needed,
- Country (if not Finland)
- Home country
6 Regular information sources
Information is gathered from the person to be registered in the enrollment / application stage.
7 Regular information hand-overs and information transfer outside the EU or the European Economic Area
The information is not disclosed to third parties.
The information in the register are used in the processing of the enrollments/applications made in the enrollment system, at Jamk Data Administration for the purpose of creating network user IDs, and in the marketing of Jamk’s trainings and courses.
No regular information hand-overs outside the EU or the European Economic Area.
8 Register protection principles
A Manual material
No manual material.
B Information processed electronically
Access to the system is limited at Jamk to specific persons and is determined by their working duties. The use of the system requires a user ID and a password.
9 Inspection right
Based on a personal request, a person entered in the personnel register is entitled to inspect the correctness and currency of any personal information in the register. The inspection request is made to: Jamk University of Applied Scienses, Educational Development Services, P.O. BOX 207, FI-40101 Jyväskylä. Visiting address: Rajakatu 35, 40200 Jyväskylä, Phone. +358 20 743 8100.
10 Right to demand information correction
Everyone is entitled to demand the correction of invalid information in the register. The correction request must be made in writing and specified to a sufficient degree. The correction requests are to be addressed to: Jamk University of Applied Sciences, Educational Development Services, P.O. BOX 207, FI-40101 Jyväskylä. Visiting address: Rajakatu 35, 40200 Jyväskylä, tel. +358 20 743 8100.
11 Other rights related to the processing of personal information
Everyone may forbid the processing of his/her personal information. In such cases, the information is deleted from the register. Possible prohibitions regarding the processing of information are requested to be sent: Jamk University of Applied Sciences, Educational Development Services, P.O. BOX 207, FI-40101 Jyväskylä.
Visiting address: Rajakatu 35, 40200 Jyväskylä, tel. +358 20 743 8100.